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Under data protection law, individuals have a right to be informed about how the school uses any personal data that we hold about them. We comply with this right by providing 'privacy notices' (sometimes called 'fair processing notices') to individuals where we are processing their personal data.
This privacy notice explains how we collect, store and use personal data about suppliers of goods and services that the school contracts with, including their individual representatives, employees and agents ("you", "your"), in line with the General Data Protection Regulation (GDPR) and Data Protection Act 2018.
We, Bishop Perowne School, are the 'data controller' for the purposes of data protection law. This means that we are responsible for deciding how we hold and use personal information about you.
Our data protection officer is the Assistant Business Manager.
Personal data that we may collect, use, store and share (when appropriate) about you includes, but is not restricted to:
In this case, our privacy notice for visitors to the school will also apply.
We use this data to:
We only collect and use your personal information when the law allows us to. Most commonly, we use it where we need to:
Less commonly, we may also use this personal information where:
Where we have obtained consent, this consent can be withdrawn at any time. We will make this clear when we ask for consent, and explain how to withdraw it.
Some of the reasons listed above for collecting and using your personal information overlap, and there may be several grounds which justify the school's use of this data.
Some of the information we collect from you is mandatory, and in some cases it is optional.
Whenever we seek to collect personal information from you, we make it clear whether providing it is mandatory or optional. If it is mandatory, we will explain the possible consequences of not complying.
We will only collect the data that we need in order to fulfil our purposes, which are set out above.
Where personal information is relevant to our contract with you, we keep it according to our record retention policy and our statutory obligations.
We also keep personal information about you, your representatives, employees and agents whenever you/they visit our school. We may keep it beyond the visit if this is necessary in order to comply with our legal obligations.
We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed.
We will dispose of your personal data securely when we no longer need it.
We do not share information about suppliers or their representatives, employees or agents without consent unless the law and our policies allow us to do so.
Where it is legally required, or necessary (and it complies with data protection law), we may share your personal information with:
Where we transfer personal data to a country or territory outside the European Economic Area, we will do so in accordance with data protection law.
How to access personal information we hold about you
Individuals have a right to make a 'subject access request' to gain access to personal information that the school holds about them.
If you make a subject access request, and if we do hold information about you, we will:
You may also have the right for your personal information to be transmitted electronically to another organisation in certain circumstances.
If you would like to make a request, please contact our data protection officer.
Your other rights regarding your data
Under data protection law, individuals have certain rights regarding how their personal data is used and kept safe. You have the right to:
To exercise any of these rights, please contact our data protection officer.
We take any complaints about our collection and use of personal information very seriously.
If you think that our collection or use of personal information is unfair, misleading or inappropriate, or have any other concern about our data processing, please raise this with us in the first instance.
To make a complaint, please contact our data protection officer.
Alternatively, you can make a complaint to the Information Commissioner's Office:
If you have any questions, concerns or would like more information about anything mentioned in this privacy notice, please contact our data protection officer: